Timeline for Planning the Perfect Birthday Party!

This timeline is designed to keep you on track while planning a birthday party. This way nothing is forgotten, everything gets accomplished, and there is no last minute running around. This is as stress-free as it gets. Now if only cleaning up after the party was so easy….

6 to 8 weeks before the big day!

  • Choose the date and time of the party.
  • Check with all important guests that they have the date available.
  • Create the guest list.
  • Book the location of the party and make a deposit or hire any entertainers for a party at home.
  • Choose the theme of the party and start thinking of cute ways to incorporate this theme.
  • If you are ordering anything personalized, such as invitations, banners, or napkins, then place the order now so that everything arrives in time for the party.

4 to 6 weeks before the festivities!

  • Address the invitations and mail out. Specify an RSVP date.
  • Start shopping for your party supplies and favors. Try to stick with the theme!
  • It is a good idea to keep the guest list handy to record responses when people call.

2 to 4 weeks before the celebration!

  • Plan all activities including crafts, games, and other entertainment.
  • Purchase all necessary supplies for all activities.
  • Create a few CD’s for background music during the party.
  • Decide on the menu. This should be based on the time of day the party will be held.
  • Place an order for any catering and/or birthday cake.

The week before!

    • Start cleaning your house now. Nobody likes to rush around at the last minute!
    • Call any guests that have not yet responded.
    • Test out all activities with your child to make sure they are doable and fun!

The day before the big party!

  • Confirm any entertainers, caterer, and birthday cake.
  • Prepare any food that can be made ahead of time.
  • Put together goodie bags for the kids.
  • Set up any of the activities that will be out of the way until the next day.
  • Charge camera and video camera batteries.
  • Finish up last minute cleaning.

The day of the party!

  • Finish setting up all possible activities.
  • Pick up the birthday cake.
  • Purchase balloons and hang some on the mailbox for guests to see.
  • Hang decorations and set out plates, napkins, cups, and silverware for food.
  • Prepare a spot for gifts.
  • Place the candles and matches near the cake and paper and pen near the gifts.
  • Make sure your birthday boy or girl is all ready as well as any siblings.
  • Set up the food.

Lastly, have a great time!

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